Getting Started with ATS
Navigate the ATS Dashboard with hiring stats, insights, pipeline overview, and activity
Overview
Alexia.ai includes a full Applicant Tracking System at no extra cost. Post jobs, collect applications, screen candidates with AI, manage your hiring pipeline, schedule interviews, and handle approvals - without subscribing to a separate ATS platform.
Accessing ATS
Open the portal switcher in the upper right corner of the screen and select 'Hire Humans (ATS)' to open your ATS dashboard. The left sidebar provides navigation to all areas: Dashboard, Jobs, Candidates, Approvals, Interview Availability, Budget Approvals, User Access, Salary Matrix, Salary Calculator, and Pipeline Config.
Dashboard Overview
The Dashboard shows a personalised greeting and key metrics at a glance:
- Active Jobs - the number of currently open positions
- Candidates - total candidates in your system
- Offers Accepted - how many offers have been accepted
- Interviews - total scheduled interviews
Insights
Below the overview, the Insights section highlights items that need your attention with colour-coded alerts:
- Overdue Approvals - job approvals past their SLA deadline
- Candidates Need Action - candidates awaiting your response
- Offers in Progress - candidates currently in the offer stage
- High Candidate Activity - new candidate applications this week
Activity & Schedules
The Activity & Schedules section shows three panels side by side:
- Action Required - candidates needing a client review or other action, with their role and a status tag
- Upcoming Interviews - scheduled interviews showing candidate name, role, date/time, and an interview link
- Recent Activity - a live feed of candidate status changes (e.g. 'Amit Mittal → Shortlist', 'Harsh Shah → Disqualified') with timestamps
Hiring Pipeline
The Pipeline Overview shows a visual funnel of all candidates across stages. Each stage displays a count and trend indicator showing how many candidates moved in or out. Quick links let you jump to View Jobs, Candidates, or Analytics, and you can also Post a New Job directly from the dashboard.
Jobs & Actions
At the bottom, Top Jobs shows your most active job postings with candidate counts and offer status.
Check the Dashboard daily to stay on top of overdue approvals, candidates needing action, and upcoming interviews. The Insights section will flag anything that needs your immediate attention.
More in ATS & Recruitment
Jobs
Create and manage job postings with pipeline stage tracking
Candidates
View and manage all candidates with AI resume analysis, interview questions, and stage tracking
Approvals
Review and approve pending job requests from clients
Interview Availability
Manage your calendar and create interview slots for recruiters and hiring managers
Budget Approvals
Review and approve candidate hiring costs and salary proposals
User Access
Manage who can access the ATS and their roles and permissions
Salary Matrix
Manage salary benchmarking data by position, level, and region
Salary Calculator
Calculate and compare hiring costs across currencies and clients
Pipeline Config
Create and manage reusable hiring pipeline templates