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AI Department Managers

A Shared Workspace Where Humans and AI Collaborate

Not just an AI running in the background — a collaborative workspace where your team and Alexia work side by side. Group chat, shared goals and tasks, document co-creation, and scheduled automation — all in one place.

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Group Chat

Team and AI collaborate in real-time conversation

Shared Goals & Tasks

Assign work to humans and AI agents alike

Document Co-creation

@mention Alexia to create reports from conversation

Scheduled Automation

Recurring prompts run automatically on your schedule

The Collaborative Workspace

Everything Your Team Needs, With AI Built In

Each department gets a full workspace with group chat, goals, tasks, files, threads, and scheduled automation. Alexia is a member of every workspace — always available, always up to date.

Marketing group chat showing Alexia creating an Executive Summary document from conversation

Group Chat — Where Humans and AI Collaborate

Your team and Alexia work together in a shared group chat. Ask questions, @mention Alexia to pull data or create documents, and make decisions together in real time. Alexia generates executive summaries, drafts reports, and creates documents — all from the conversation.

Chat with your team and Alexia in one thread
@mention Alexia to create reports and summaries on the spot
AI-generated documents appear inline — review, edit, and share instantly
Quick actions: Summarize report, Draft sales deck, Create follow-up task
Goals tab showing GTM Strategy goals with At Risk and On Track status indicators

Goals — Track Progress with AI-Powered Insights

Set company, department, and personal goals. Alexia tracks progress automatically, flags goals that are at risk, and provides weekly updates. Both humans and AI agents can be assigned as trackers — so nothing falls through the cracks.

Visual progress bars with On Track and At Risk status indicators
Assign goals to humans or AI agents as owners and trackers
Automated weekly reminders and progress check-ins
Link tasks directly to goals for end-to-end visibility
Tasks tab showing task assignments with Ask Alexia and Complete actions

Tasks — Assign Work to Humans and AI Agents

Create and assign tasks to team members or to Alexia directly. Tasks flow through your workspace with status updates, priority levels, and the ability to ask Alexia for help at any point. Your team and AI share the same task board.

Assign tasks to team members or directly to Alexia
"Ask Alexia" button on every task for instant AI assistance
Priority levels, due dates, and subtask support
Task completion notifications posted to group chat automatically
Files tab showing shared documents including reports, sales decks, and templates

Files — A Shared Knowledge Base for Your Team

Every document, report, and file your team and Alexia create lives in a shared Files tab. From marketing performance reports to sales decks and prospect email templates — everything is organized, searchable, and accessible to the whole department.

All AI-generated reports and documents saved automatically
Filter by category: documents, presentations, recordings
See who created each file and when it was last modified
Search across all department files instantly
Threads tab showing team discussions with reply counts and timestamps

Threads — Focused Discussions Without the Noise

Not every conversation belongs in the main chat. Threads give your team a space for focused discussions — debugging issues, brainstorming ideas, or following up on specific topics. Keep the main chat clean while still having deep conversations.

Start focused discussions without cluttering the main chat
Reply counts and timestamps so nothing gets lost
Follow threads you care about, skip the ones you don't
Tag team members and Alexia into any thread for input
Sales AI Chat showing leads from HubSpot with scheduled weekly pipeline report

Schedule — Automated Prompts for Recurring Work

Set up scheduled prompts and Alexia runs them automatically — daily lead reports from HubSpot, weekly pipeline reviews, monthly expense summaries. Combine this with the AI Chat for on-demand questions like "What leads did we get last week?" and get instant answers with data tables.

Schedule recurring prompts: daily, weekly, or monthly
Alexia pulls live data from connected tools automatically
On-demand AI Chat for ad-hoc questions about your data
Results include formatted tables, summaries, and action items
Department Managers

A Workspace for Every Department

Each department gets its own collaborative workspace with Alexia as a team member. She understands the tools, metrics, and workflows specific to each function.

Marketing

Generates weekly campaign performance reports from Google Ads and Meta
Tracks content calendar deadlines and flags overdue deliverables
Monitors brand mentions across social channels and summarizes sentiment
Compares campaign ROI across channels and recommends budget shifts

Sales

Generates weekly pipeline reports from HubSpot
Flags stale leads with 14+ days no contact
Tracks quota progress and forecasts end-of-quarter attainment
Follows up on overdue proposals automatically

Finance

Monitors invoice payments and flags overdue receivables
Flags budget anomalies and unexpected spend spikes
Reconciles subscription costs across vendors monthly
Generates monthly expense summaries for leadership review

HR

Tracks hiring pipeline stages and time-to-fill metrics
Flags onboarding tasks that are overdue or incomplete
Monitors employee satisfaction survey trends quarterly
Generates headcount reports by department and location

Operations

Monitors SLA compliance across service agreements
Tracks vendor contract renewals 60 days before expiry
Flags process bottlenecks using workflow completion data
Generates weekly ops dashboard with KPIs and blockers

Support

Tracks average ticket resolution time and flags spikes
Routes tickets to the right team based on issue category
Generates weekly CSAT reports with trend analysis
Flags escalated tickets that have been open for 48+ hours
Custom AI Agents

Build a Specialist AI Agent in 5 Minutes

Write instructions like "Review every inbound contract for liability clauses and flag risks above $100K." Connect it to your document tools. Your legal review agent is live. 153+ agents already built and growing.

Agent Builder
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Alexia Trademark Agent

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153 agents

Legal Agent

Content Writer

Data Analyst

Website Builder

Trademark Agent

Cross-Department Coordination

Your AI Managers Talk to Each Other So Your Team Does Not Have To

When Sales closes a deal, your Operations AI Manager automatically kicks off onboarding. When Finance flags a budget overrun, your CEO Agent adjusts priorities across all departments. No meetings required.

Cross-Department Intelligence

CEO Agent

Injects company goals into all managers

Sales Manager

New deal closed: $120K

Finance Manager

Budget alert: Marketing +15%

Ops Manager

Auto-started client onboarding

SalesOperations

Deal closed for Acme Corp. Triggering client onboarding workflow.

FinanceCEO Agent

Marketing spend is 15% over budget. Escalating for priority review.

CEO AgentAll Managers

Q2 goal updated: Focus on enterprise deals over $50K. Adjusting all department priorities.

Enterprise Security

Every AI Manager Runs Behind AES-256 Encryption

Your data is encrypted at rest and in transit. Every agent action is logged, auditable, and protected by role-based access controls.

End-to-End Encryption

Every workflow input, output, and stored file is encrypted with AES-256 at rest and in transit

ISO 27001

Information security management certification (coming soon June 2026)

SOC 2 Type II

Independent security audit verifying data handling and access controls (coming soon June 2026)

Give Every Department a Collaborative AI Workspace

Your team and Alexia, working side by side. Group chat, shared goals, co-created documents, and automated workflows — set up in minutes, not months. No credit card required.

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